Sales Coordinator and Pa To Adocs

Mandarin Oriental Bosphorus İstanbul

Duties and Responsibilities

• Handle all incoming and outgoing correspondence.
• Collect and sort out all daily incoming e-mail, especially in the morning session due to the accumulation of overnight correspondence.
• File correspondence and documents.
• Answer telephone calls and handle enquiries professionally.
• Prepare attendance records.
• Attend weekly Sales & Marketing meetings and biweekly business development meeting and prepare minutes.
• Handle expense reports.
• Arrange appointments for the Area Director of Commercial Strategy (ADOCS).Keep mailing list and trace file up to date.
• Maintain par stock of office supplies.
• Maintain hotel collateral supplies.
• Prepare contracts if requested.
• Prepare, send and follow up all work orders, purchase requisitions and other relevant forms.
• Prepare files and documents for periodic meetings chaired or attended by the Area Director of Commercial Strategy (ADOCS).
• Responsible for and accountable for the departmental operating budget.
• Keep a record of receipts received from suppliers to verify monthly invoicing.
• Liaise with outside suppliers, printers etc. regarding regular printing requirements.
• Handle communication with clients on behalf of sales personnel or in their absence.
• Assist other sales and marketing staff with administrative work when necessary.
• Lead secretaries / coordinator in handling the departmental administration.
• Prepare travel arrangements for sales and marketing personnel.
• Perform any other reasonable duties as required by the department head.

Requirements

• Degree or Diploma in Hospitality Management.
• Minimum 2 years working experience in the luxury hotel industry; international experience preferred.
• Proficient in written and spoken English and Turkish.
• Excellent presentation and communication skills.
• Ability to work under pressure.
• Outgoing and enthusiastic personality.
• Possess high degree of stamina, agility, and flexibility.